Referral Cover Letter Email Template

Employee Referral Cover Letter Sample

"It's not what you know, but who you know," as the saying goes and there's significant truth to that. Many companies encourage and reward their employees for referring job candidates. The fact is that hiring via referral is cheaper, faster and more effective than hiring through job sites or recruiting. Candidates who come recommended are often better qualified, more loyal and a better fit for the team.

It makes sense: if you were the hiring manager, would you rather interview a candidate with no connection to the company, or one that comes recommended by a current employee in good standing? The latter person is more likely to know what it’s like to work for the company – plus, the employee who referred them probably understands that their reputation is at stake. Most likely, they’d avoid referring someone who was less than qualified.  

The Power of Using Employee Referrals in Your Cover Letter

Referred candidates are hired about two-thirds of the time, according to a survey from iCIMS, a talent solutions provider. It doesn't matter what type of position your contact holds, it's simply the connection and referral he makes for you.

Companies also believe that an applicant referred by an internal source will have a better chance of fitting in with the company and its culture and thus enjoy their work more.

More than half of employees make referrals. That same survey showed that 60 percent of employees have referred at least one person to an open job and 38 percent have referred multiple candidates.

Referrals from higher-ups seal the deal. Contact top executives as referrals for the best result. According to the survey data, 91 percent of referrals from someone at the director level were hired, versus 53 percent of hired referrals from an entry-level employee.

How to Write a Cover Letter Mentioning an Employee Referral

  • Ask for a referral. This might seem obvious – of course you’ll ask for a referral before you name-drop a current employee in your letter! – but it’s important that your connection be clued in before you send your cover letter. Bottom line, you want them to be prepared to sing your praises when the hiring manager asks for their opinion. (Also: there’s always the chance that they’ll say no… or that they’ll advise you not to apply, for reasons that only an insider would know.)
  • Give your referrer the details. And speaking of singing your praises, your contact can only do that if you let them know which job you’re applying for. Don’t assume that just because they work at the organization, they’ll know what the job entails. Share the job description, and match the requirements to your qualifications. This will give them some talking points to keep in their back pocket, in case they’re asked about you.
  • Provide a copy of the cover letter. Forward your email or give your contact a physical copy of your cover letter, for their reference.
  • Say thank you. Whether the employee is writing a referral letter or merely agreeing to be included in your cover letter, it’s important to say thank you. Send a thank-you note or email to let them know that you appreciate their help. They’ll appreciate the gesture and it will strengthen your connection.

Sample Employee Referral Cover Letter

Dear Ms. Green,

I am writing in reference to the position of Youth Counselor at the Sunnyside Group Home. I have the pleasure of being acquainted with one of the Counselors on your staff, Eleanor Seville. Eleanor and I did our undergraduate work together at Sunnyville University and have been in touch professionally and personally since then.

She let me know about the open position and recommended that I contact you.

I have been working with at-risk youths for 15 years, and have found the experience extremely rewarding. I have counseled young people with a variety of challenges, including family situations, drug use, eating disorders and behavioral issues. My experience makes me well suited to help the residents at Sunnyside learn and grow in a protected environment.

While I have experience in working with all ages, I believe that the adolescent population at your facility would benefit from the knowledge I gained during the past five years while working in Student Services at Sunnyville High School. I was recognized by the District as "Outstanding Teen Leader 2009" for the After-School Job Mentoring program I developed and implemented with the cooperation of several local businesses.

I would greatly appreciate the opportunity to meet with you to discuss what I have to bring to the position at Sunnyside. Thank you for reviewing my attached resume.

Regards,

Stephanie Smith

Additional Cover Letter Samples
Review sample cover letters for a variety of scenarios including a follow-up letter, inquiry letters, industry-specific sample cover letters, cold contact and referral letter samples.

More About Referrals:How Employee Referral Programs Work

Referral Cover Letters Examples for Job Searching

When you are engaged in a job search, or just seeking to expand your network of contacts, you may have the opportunity to write cover letters, or letters of inquiry, mentioning a referral by someone you both know.

What to Include in a Referral Letter

Having a professional or personal referral will make your letter stand out, and give you a better chance of being noticed. You should always include the name of the person who referred you, and the circumstances of your acquaintance in your cover letter.

When you're applying for a job, Include a brief overview of your work experience and your qualifications for the position you're interested in. Take the time to match your credentials to the job description if you are applying for an available position.

If you're not writing about a specific job opening, ask the contact person for a meeting or call to discuss opportunities or to gather information.  Finish your letter by thanking the reader for his or her consideration and stating how you will follow up on your letter.

Referral Cover Letters and Email Examples 

The following are examples of an email message and cover letters mentioning a referral for a job.

Email Referral Message Example for a Job

If you send your cover letter via email, mention the referral in the subject line of your message.

Subject: Referral From Janna Doling

Dear Mr. McKensie,

I am writing to express my interest in the International Marketing position open at WellCam, Inc.

I am very familiar with your products and would welcome the opportunity to speak with you about how I could help increase your international market share. My colleague Janna Doling recommended that I contact you directly about this position. Janna and I have worked closely in the industry for many years, and she thought that I would be an excellent match for WellCam.

My extensive experience marketing similar products internationally has given me an overall knowledge of the business, directly applicable to your interest in increasing sales abroad. In my previous position as International Marketing Manager with ABC Company, I successfully increased our revenue in each of my territories by over 40% within my first year. In the six years I spent at ABC, I helped to establish a market share in an additional ten countries, while increasing revenue and profits in all locations.

I believe that I am an excellent candidate for the position you have advertised, and would very much like the opportunity to meet with you to discuss what I have to offer WellCam, Inc.

Sincerely yours,

John Armour

Referral Cover Letter Example for a Job 

This sample cover letter is for a retail position and includes a referral from a mutual acquaintance.

Name
Address
City, State, Zip
Phone #
Email

Date

Name
Title
Company
Address
City, State, Zip

Dear Ms. Buzby,

I am writing in reference to the position of Store Manager at Lucky's Book Store advertised in the Gazette. Jean Davis suggested that I contact you regarding this position. Jean and I have worked together coordinating our Community Library Book Sale for the past several years, and she believes my experience and enthusiasm would be compatible with the work environment at Lucky's.

My retail experience is extensive, having worked in national department stores such as Racy's and Willards, as well as small boutiques in the local Downtown College Area. As Manager of the Gift Department at Racy's, I was responsible for overseeing the Bridal and Gift Registry and suggested changes to the layout which were adopted throughout the company. While working as Store Manager at The Modern Woman, a women's clothing boutique, I increased sales by 50% over the five years I was there through customer service, creative advertising, and display. During that time, The Modern Woman was recognized in the Downtown Area's "Best Shopping Experience" magazine four times.

With my love of books and retail experience, I believe that I could offer Lucky's a fresh perspective and innovative ideas in the competitive booksellers market.

Please review my enclosed resume. I would appreciate the opportunity to meet with you to discuss what I can offer to Lucky's Book Store. Thank you for your time and consideration,

Regards,

Grace Dolphin

Referral Cover Letter Example Asking for a Meeting

Mr. Rich Freeland, VP Marketing
Ford Center
123 Main Street
Oklahoma City, WA 66556

Dear Mr. Freeland,

In a recent conversation with Janis French, she suggested I contact you. Janis and I worked very closely together on a production last spring in NY. She was kind enough to offer me some advice on the next steps in my career. She mentioned that she had had the opportunity to work with you several years ago, and she thought that perhaps you would be able to offer some guidance to me as well.

My passion is marketing large productions and events where I can utilize my creative, innovative, and problem-solving abilities. The sense of satisfaction I feel at the close of an event or production is always worth the time, effort, and hard work. My work includes seven international trade shows for SC Johnson and Sons.

They were pleased with the increase in quality inquiries and brand awareness and the fact I had reduced the overall trade show costs.

Mr. Freeland, I do not expect you to have (or know of) opportunities. I would like a brief meeting to discuss the convention industry as well as current and future trends. You are nationally recognized for your expertise in managing Moscone Center, Reunion Plaza and, currently, The Ford Center. Your advice and feedback will be greatly appreciated.

I will call you during the first part of next week to set up a convenient time to meet. I will come prepared and be brief. I look forward to meeting you.

Sincerely,

Deborah Sweetingale

More Cover Letter Samples
Review sample cover letters for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact, and referral letter samples.

Read More: How to Ask for a Referral for a Job | How to Mention a Referral in a Cover Letter

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